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Minutes of the the meeting of Winteringham Parish Council held on Tuesday 5th June 2007 commencing at 7.30 pm. The meeting was held in the Council Room at the Village Hall.
Present:
Parish Councillors J. Bateman(in the chair), K. Ashberry, I. Dowson, W. Foord, P. Hatton, N Hill,
North Lincolnshire Councillor A. Smith and L. Cawsey
2 members of the public were present
Apologies:
ACCEPTANCE OF OFFICE
All seven councillors have signed their Acceptance of Office Forms and these have been witnessed by the Clerk.
Winteringham Parish Councillors unanimously agreed to accept the amended Code of Conduct (2007). The amended Code Of Conduct Forms have to be completed by all Councillors
ELECTION OF OFFICERS AND REPRESENTATIVES
Chairman: Councillor J. Bateman
Vice Chair: Councillor N. Hill
Responsible Financial Officer: The Clerk
Safety Officer for the Playing Field: To be discussed at a future meeting
Representatives:
Cemex Liaison Meetings: Councillor I. Dowson
Neighbourhood Watch: Councillor K. Ashberry
Village Hall Committee: Councillors Ashberry & Bateman
CO-OPTIONS
Notices were posted around the village and also in the Newsletter and on the web site.
The closing date for expressions of interest is 26th June. (Two expressions of interest have already been received.) The Councillors decided to meet with anyone interested immediately before the July meeting.
MINUTES OF THE MEETING HELD ON 1ST MAY 2007
These minutes had been circulate along with the agenda for this meeting. It was proposed by Councillor Ashberry, seconded by Councillor Dowson that these minutes be accepted as being a true record. They were duly signed.
MATTERS ARISING FROM THE MINUTES
a) Nature Garden on Silver Street - Nothing new to report. Councillor Bateman said that she would try to contact Mr Stan Wood.
b) School Bus Stop - It had been agreed with Mr Wigglesworth, School Transport Officer that moving the school bus stop to the car park at the Village Hall could be tried for a trial period. This commenced on Tuesday 8th May.
There have already been problems with this move and a short paragraph has been included in the Newsletter asking people who have any strong view either for or against the matter to get in touch with the Parish Council. Although a number of people have spoken to Councillors and the Clerk, so far no one has submitted their objections by letter.
c) Problems on green at Town End - It was brought to the attention of the Clerk that the lady living at No 2 Cliff Road was intending to fence in an area of the Green directly in front of her home in order to create a front garden. The Clerk contacted North Lincolnshire Homes who would not confirm that they had given her permission to do so.
The Clerk immediately contacted the Chair of the Council. At this stage it was believed that the Parish Council owned this area of green. Councillor Bateman and the Clerk went to visit this lady and discovered that she did indeed have a letter from North Lincolnshire Homes which said that she could fence in an area and that she did not need planning permission .
The Clerk then rang Mr Mark Smith, the gentleman at North Lincolnshire Homes who had signed the letter and he said that North Lincolnshire Homes owned the land as it had been transferred to them by North Lincolnshire Council along with the housing stock, etc. Mr Smith did not see that there was any problem with the tenant fencing the area. When the Clerk said that surely it did need planning permission as this was an LC11 area on the local plan he did not appear to know what this was.
The Clerk contacted North Lincolnshire Council and was told that they had found evidence in the Property Records Dept that indicated that the land was sold by the Parish Council in 1961 to Glanford Borough Council. The Clerk could not find any record of this in the files so Councillor Bateman said that she thought that we should get in touch with our solicitor.
A meeting was held with Mr Richard Mason and he has seen evidence that the land was in fact sold to the Borough Council. He has now suggested that the best way forward is to register the land as Common Land under the 2006 Act. This would ensure that it remained unfenced and was available for the use of the people of Winteringham.
The Clerk has also brought this matter to the attention of Mr Dobbs, the Enforcement Officer at North Lincolnshire Council.
The Clerk has the form to register the land and has been collecting photographs, letters and other evidence to support our claim. Councillor Ashberry said that the whole village appears to be ‘up in arms’ about the proposal to fence off part of this green area.
The councillors unanimously agreed that the form should be completed and submitted to North Lincolnshire Council. Councillor Bateman thought that this should be done through the solicitor and the councillors agreed.
d) Village Newsletter - Organisations were contacted by the Clerk to ask them to submit any news for the Newsletter to Mr Wells by 1st June. Distribution has been arranged for the weekend 9th/10th June.
FINANCIAL MATTERS
The reports prepared by the Clerk were presented. The Councillors agreed on payments to be made . The details of the accounts have been sent off to the External Auditor
HIGHWAY MATTERS
a) Chevron at Composition Corner - A new chevron has been ordered.
b) Trees on Cliff Road - Andrea Brocklebank had e-mailed the Clerk to say the trees would be inspected and work carried out as found necessary
c) Footpath on Silver Street - this will be cleared and reinstated but it will probably not be until the summer.
d) Signs to indicate that roads are suitable for heavy/large vehicles - nothing new to report.
Councillor Alan smith said that he would chase this up.
e) Name Signs for Lanes - nothing new to report. The Clerk will chase this up.
New Highway Matters
All of the signage at Ferriby Road corner has ‘disappeared’.
The road verges on Cliff Road need cutting.
The ‘grips’ on Winterton Road need re-instating.
Councillor Smith reported that Councillor Bernard Regan is now cabinet member for Highways.
PLANNING MATTERS
New Planning Permissions Requested:
2007/0909 - Planning permission sought to erect a single storey extension and carry out improvements to Walnut Farm Cottage.
The councillors discussed the proposals at length and it was unanimously agreed that they were much better than the original plans submitted.
2007/0910 - Listed building consent sought to erect a single storey extension and re-roof the property in orange clay pantiles, install new guttering and make good stonework, replace chimneys, install new window frames, carry out internal alterations and erect new boundary wall. (re-submission of 2007/0470)
The councillors discussed the proposals at length and it was unanimously agreed that they were much better than the original plans submitted.
Permissions Granted:
2007/0388 - Planning permission granted to erect a sun room at the rear of No. 3 Bramble Lane
2007/0503 - Permission granted to pollard a weeping ash tree at Scarbrough House, 11 Silver Street.
2007/0567 - Permission granted to construct new pitched roof and to raise ceiling height at 36 High Burgage
The e-mail received from Mr & Mrs Smith re. land at Willow Tree Lodge was read to the Councillors.
PLAYING FIELD
Councillor Ashberry reported that there had been a problem purchasing yellow masonry paint for the edge of the dividing wall in the play area. Councillor Hatton said that she thought that she knew a firm who could supply suitable paint. It was decided that she should order some if possible.
Hewde Lane Hedge
Mondegreen EB have written to say that we have been successful in our application for funding and
£3,350 has been granted for the work.
The Clerk has contacted Mr Pete Clipson of ‘Cut & Clear’ and discussed when the work can be carried out. In order to comply with the Hedges and Wild Life Act the work to clear the hedge can not commence until October and ideally the planting should not be done until early next year.
The Clerk asked permission to contact Modegreen and to inform them of the problems we may have getting this work completed within the six month dead line.
She also spoke about the conversation that she had had with Mr Clipson when he mentioned the need to protect the hedging plants when they are first planted and that it would be necessary for the council to purchase fencing/wire to provide a protective barrier. The councillors accepted this.
HANDYMAN
No problems. He has been working extremely hard with the grass cutting, painting and keeping the village clean and tidy. Councillor Ashberry will mention to him the need to watch how many hours he is working.
REPAIRS & REPLACEMENTS AROUND THE VILLAGE
The grass around the ‘parish paths stone’ needs strimming and also the grass around the village seats.
PARISH PATHS
Reported to Mr Sanderson that the work on the wall on Footpath 317 was completed. Also reported was the damage to bridge and stile and the need for the hedge to be trimmed back on Footpath 316.
The temporary closure notices have been removed. The hedge has been trimmed and all cuttings removed and Mr Sanderson has looked at the stile and footbridge.
He has also looked at the stone wall which is collapsing at the side of Footpath 314 and he will write to the owner.
The new ‘finger posts’ are ready to be put in position and the old posts should be replaced throughout the summer. Councillor Ashberry reported that the footpath sign behind the church has been vandalised. This will be reported to Mr Sanderson.
Mr Sanderson mentioned that the footpath numbers have been omitted on the new ‘finger posts’ as there is a possibility that all Rights of Way paths will be renumbered. On the instructions of Councillor Bateman, the Clerk has written to Mr Colin Wilkinson and expressed the Councillors concerns about this mentioning the Foot Paths leaflets and the map. Mr Wilkinson’s reply was read to the councillors.
REPORTS FROM REPRESENTATIVES
Village Hall - Meeting next week. The new replacement doors for the kitchen units have been delivered but they are not right.
Neighbourhood Watch - Nothing much happening. The meetings will now be every two months.
Cemex - Notice received of a meeting on Friday 27th July.
CORRESPONDENCE
North Lincolnshire Council
a) Forthcoming Meetings
b) Dog Control Orders - letter and map received
c) Twenty’s Plenty Campaign - copies of the poster to be requested and placed in village shops, public houses and on notice boards.
Other Correspondence
a) Copy of Humbrella
b) ERNLLCA Newsletter and information on training. The Clerk will ask when the next training for ‘The role of the Councillor’ will take place.
c) Copy of ‘The Playing Field’
d) Letter from Methodist Chapel requesting permission to hold a service on Jubilee Gardens on Sunday 24th June. The Parish Councillors had no objections to this event going ahead but in her reply to the Chapel the Clerk was asked to mention the need for them to have the appropriate insurance and also that they should notify the police.
e) North Links Seniors Forum.
f) Letter from Mr Gary Crawford re. 19 High Burgage. He is concerned as the owner of the property has told him that it is dangerous to park in front of the house as the roof tiles are loose. The Clerk was asked to acknowledge the letter but to advise him that he should contact North Lincolnshire Council.
g) Copy of details of the five year plan for ‘Decent Homes’. Details of repairs/refurbishments from North Lincolnshire Homes.
Items to bring to the Notice of the Chair/Clerk
New notice board - the current notice board is letting in the wet and the wood is rotting. The Councillors were happy for the Clerk to investigate the price of a new board.
Councillor Foord suggested that perhaps Parish Councillors should attend the meeting of neighbouring councils to share information and ideas. Councillors Smith and Cawsey already attend these meetings and do report back to other councils. However, if Parish Councillors do wish to attend these meetings then there were no objections.
The Chairman said that she would write letters to the three retiring councillors to thank them for their services to the Parish Council.
The Clerk reported that she would not be available for a meeting on the first Tuesday in September. It was decided that August meeting should be rescheduled so that the two meetings after the July meeting would be approximately six weeks apart, i.e. 14th August and then as normal 2nd October.
Next Meeting
3rd July 2007. Time to be decided when we know how many people wish to be considered for co-option.
The meeting closed at 9.35 pm.
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